Town of Franklin Board Meetings
Regular Meeting May 9, 2018, 5:30pm
BOARD MEMBERS PRESENT:
Supervisor Art Willman, Councilman Cliff Smalley, Councilman Tom Bartiss, Councilman Pete Woodcock and Councilman Don Hamm
Doris Hamm, Paul Blaine-Code Officer, Julie Woodcock, Jacques DeMars-Highway Superintendent and Lauren LeFebvre-Town Clerk
CALL TO ORDER
Supervisor Willman called the meeting to order at 5:30pm. The Pledge of Allegiance was recited and the Town Clerk called the roll, noting a quorum was present.
Ed Martin recommended the board look at other ways to save money, including cutting funding to the Saranac Lake Civic Center to sponsor public skating, cutting funding to the summer youth program and salaries, instead of eliminating the Building and Grounds/Laborer/Town Maintenance/Town Custodian position.
Supervisor Willman announced that Tony Duprey has a driver's license and he apologized for stating otherwise at the April 17 board meeting.
REVIEW/APPROVAL OF April 11 and 17, 2018 MEETING MINUTES: Minutes approved as presented. (C.Smalley-T.Bartiss m/s/p) all aye
APPROVAL OF CLAIMS The board audited and approved payment of the following:
|General Fund||Abstract 5||Claims 74-91||$7,693.81|
|Highway Fund||Abstract 5||Claims 69-81||$8,693.44|
|Pre-Pay General||Abstract 5||Claims 21-26||$1,463.04|
(D.Hamm-T.Bartiss m/s/p) all aye
SUPERVISOR'S REPORT: Balances on hand as of April 30, 2018
|Kt. Mt SRF||$45,897.20|
|Cap Proj. HW||$47,277.41|
|Landfill Clos. CR|
|Capital Proj Bldg|
(Smalley-Hamm m/s/p) All Aye
HIGHWAY SUPERINTENDENT'S REPORT
- Plow and sanded as needed.
- Cut trees as needed including overnight the 4th through 3:00AM on Saturday the 5th.
- Sent several men to a chain saw safety class.
- Sent most of the men to a class on sediment control and erosion, put on by Essex
- County Soil and Water and endorsed by DEC.
- Installed new racks for hydraulic fittings.
- Added material near mail boxes on McManus road.
- Ongoing issue with trees on phone lines on Alder Brook road.
- Replaced numerous signs around town.
- Patched some potholes around town.
- Started brooming around town.
- Ongoing beaver activity around town.
- Gas, fuel and maintenance logs given to Highway Committee
CODE OFFICER'S REPORT - April 2018–1 Building Permit, 2 Inspections, $317.50 Fees Collected
A. Committee Appointments-Supervisor Willman created and reassigned committee appointments as follows:
TOWN BOARD COMMITTEE REALIGNMENT
The purpose of this memo is to adjust and realign committee assignments as originally put forth in the Organizational Meeting of January, 2018.
The Building Committee, originally composed of Donald Hamm and Clifford Smalley will now be referred to as the Projects Committee and will be composed of Art Willman and Donald Hamm.
An additional committee, which will be known as the Facilities Committee, will be composed of Thomas Bartiss, Clifford Smalley, and Peter Woodcock. This committee will take effect as of May 9, 2018. The duties and responsibilities of this committee are as follows:
- Arrange for the plowing and sanding of all facility parking areas including the Town Hall, Merrillsville Facility, cemetery parking, DEC snowmobile parking areas, DEC parking areas, all dry hydrants, clear and shovel fire platforms, and any other surfaces deemed necessary by the Supervisor.
- Obtain bona fide quotes for weekly mowing, tree trimming, cleaning, brush clearing and removal, and maintaining Town cemeteries, Kate Mountain Park, Town Hall, Merrillsville Facility, and any other facilities deemed necessary. The quotes will be submitted according to the Town’s Procurement Policy and will be accompanied by a Certificate of Insurance naming the Town of Franklin as additional insured, a Non-Collusion Agreement, proof of Workers’ Compensation Insurance, and any other documentation specified by the Town. As a prerequisite for submitting a quote, each contractor must submit an affidavit attesting to the fact that he or she has his or her own transportation and will not rely on third parties for transport, and have equipment sufficient to perform the above stated duties in a competent and timely fashion and at the agreed upon price.
- Also at the cemeteries the committee will arrange for the periodic inspection and leveling of stones that require attention from time to time. At this time also, the graves need to be inspected for frost damage and subsequent settling. In the event of serious settling arrangements will be made to fill in and replant the affected area.
- This committee will have the duty of monitoring building systems including heating, water, water treatment, and waste removal which is to include garbage and other trash both at the Town Hall, the highway department, and other facilities where appropriate. They will also be responsible for arranging the pickup of trash and garbage to the appropriate location for pickup or disposal.
- It will be the responsibility of this committee to arrange for the set up, take down, and storage of tables, chairs, and other equipment used for Town meetings, events, etc. To include Board meetings, 55+ club meetings, any functions such as periodic dinners and fund raisers, Founders’ Day Celebration and other such events, and at any other time such equipment is required.
- This committee will have responsibility to arrange for the periodic, minimum twice a week, cleaning of the Town Hall and other facilities. This is to include sweeping/vacuuming, dusting of window sills, cleaning the housings on the florescent lights on a monthly basis. In addition, the cleaner needs to be available to clean up after events, etc. as specified above. This needs to occur within 24 hours of such events. The successful person will submit a Non-Collusion Agreement and the required proof of insurance and Workers’ Compensation Insurance where required.
- During the months of July and August, the committee will be responsible for ensuring that a supply of fresh, iced water is delivered to the Park before the start of the Summer Youth Program each day. The containers for this water shall be cleaned and sanitized at the start of each day. Also, any trash generated throughout the program will be transported to the appropriate location at the end of each day.
- The committee will be responsible for being available to arrange repairs or remediation in the event of an emergency. This includes emergency repairs of the plumbing, heating, water system, septic system, or any other part of the facilities. This would also include obtaining quotes where necessary and then choosing a contractor or repair person consistent with the Town’s purchase policy.
- The committee will be responsible for the upkeep and maintenance of the trail(s) at Kate Mountain Park. This includes, but is not limited to, cleaning up of brush and branches, clearing downed trees, and overall maintenance of a clear walking surface.
B. Kate Mountain Special Reserve Fund: Motion made by Supervisor Willman, second by Councilman Hamm, to change the permitted use for the funds currently in the Kate Mountain Special Reserve Fund, from anything related to Kate Mountain Park to specify the funds must be used for the construction of a community building. Motion not carried.
Those Voting Aye:
Those voting No:
C. Re-bid Community Center Project: Supervisor Willman will discuss rebidding the community center project with our architectural firm Tisdel Associates.
A. Solar Project - No update
B. Waterfront and Hamlet Revitalization Grant -No update
C. Electrical Service for Pole Barn -Supervisor Willman will obtain quotes for the necessary work.
A. Cemetery- no report
B. Recreation- Youth Program July 2-August 10. Supervisor Willman reported he is working with our County Legislator to get funding assistance for the salary (approximately $1,800) for the kitchen help we need to hire for the summer. He also stated the school district is running the lunch program for six weeks this year and not the usual five weeks.
C. Celebration- Lauren reported the next meeting is May 21. 15 more volunteers are needed by that date or Founder's Day will not be held in 2018.
Councilman Bartiss moved to go into Executive Session to discuss a union grievance. Second by Councilman Woodcock. The board moved into Executive Session at 6:45pm. The full board and Town Clerk were present in Executive Session.
RESOLUTION #25 On a motion by Supervisor Willman, second by Councilman Hamm, BE IT RESOLVED that the Town of Franklin Town Board does hereby extend the date to June 13, 2018 to receive signed agreements from the Teamster's stating the union will not pursue legal action against the Town of Franklin upon elimination of the Laborer/Maintenance/Town Custodian/Groundskeeper/Building and Grounds General Fund Employee position and from the Laborer/Maintenance/Town Custodian/Groundskeeper/Building and Grounds General Fund Employee stating he will resign as of January 31, 2019 and will not pursue legal action against the Town of Franklin prior to or following his retirement AND BE IT FURTHER RESOLVED in the event one or both of these signed agreements is not received or voted unacceptable by the Town of Franklin Town Board, the Laborer/Maintenance/Town Custodian/Groundskeeper/Building and Grounds General Fund Employee position will be eliminated effective June 14, 2018.
Those Voting Aye:
Those voting No: None
Supervisor Willman moved, second by Councilman Hamm, to move out of Executive Session. The board moved out of Executive Session at 7:15pm.
Supervisor Willman reopened the public meeting at 7:15pm and reported the vote and action taken in Executive Session.
There being no further business to discuss, Supervisor Willman adjourned the meeting at 7:16pm.
Respectfully submitted, Lauren LeFebvre, Town Clerk