Town of Franklin Board Meetings
Regular Board Meeting - July 8, 2020
BOARD MEMBERS PRESENT:
Supervisor Dorothy Brown, Councilman Tom Bartiss, Councilman Richard Jarvis, Councilman Don Hamm and, Councilman Leo Demong
BOARD MEMBERS ABSENT:
Doris Hamm, Jeremy Perry, Brian Snickles, Paul Alexander, Tanner Coursell, Al Hadley, Lindy Ellis—Franklin County Legislator, Jacques DeMars—Highway Superintendent and Lauren LeFebvre—Town Clerk
CALL TO ORDER
Supervisor Brown called the meeting to order at 5:30pm. The Pledge of Allegiance was recited and the Town Clerk called the roll, noting the full board present.
PUBLIC COMMENT: Lindy Ellis reported there will be another Dairy/Produce giveaway July 18 at the Saranac Lake High School and July 25 at the Franklin Town Hall.
REVIEW/APPROVAL OF June 10, 2020: Minutes were approved as presented. (D. Jarvis-T. Bartiss m/s/p) All Aye
APPROVAL OF CLAIMS
The board audited and approved the following claims:
|General Fund||Abstract 7||Claims 121-146||$13,378.40|
|Pre-Pay General||Abstract 7||Claims 23-25||$5,061.70|
|Highway Fund||Abstract 7||Claims 110-134||$11,888.94|
|Pre-Pay Highway||Abstract 7||Claims 4-5||$45,322.15|
D.Hamm-D.Jarvis m/s/p -All Aye
SUPERVISOR'S REPORT: Balances on hand as of June 30, 2020
|Kt. Mt SRF||$2,057.54|
|Kate Mt. CLASS||$46,626.81|
|Cap Proj. HW||$49,119.41|
|Landfill Clos. CR|
|Capital Proj Bldg|
T.Bartiss-D.Hamm m/s/p-All Aye
HIGHWAY SUPERINTENDENT'S REPORT
Superintendent DeMars submitted the following written report:
- Limbed branches hanging over the road in many areas around town
- Cut shoulders on section of Rock Street (continued)
- Cut shoulders on a section of Cold Brook Road Also ditched some areas
- Cut shoulders on Roseman Lane
- Started mowing sides of the road
- Built up gravel section of Sinkhole Road
- Cleaned up trees/ brush out of the ditch lines in many sections around town
- Sent 2 men and roller to assist Town of Saranac
Added stone and dust to upper section of Rec Park driveway at Rec Park as per request of
- Supervisor Brown.
- Patched potholes around town
- Sent 4 men and trucks to assist the Town of Saranac with paving
- Check from Moores that was for our metal
- Snow and ice contract-Negotiations ongoing.
CODE OFFICER'S REPORT
June 2020-Building Permints-4, Violations-0, Certificate of Occupancy-0, Inspections-8, Fees Collected-$716.43
A. CDBG Policies and Procedure Manual
RESOLUTION #32 ADOPT POLICY AND PROCEDURES MANUAL FOR CDBG
On a motion by Councilman Hammand second by Councilman Jarvis, BE IT RESOLVED the Town of Franklin Town Board does hereby adopt the Policies and Procedures Manual for the Office for Community Renewal Community Development Block Grant project #418HR345-19 Housing Rehabilitation Program.
Those Voting Aye:
Those Voting No: None
A. Garage Re-Build Update: 1. Financing-Supervisor Brown updated the board regarding the rebuild and financing options. Our attorney has spoken to the NYS Comptroller's Office legal counsel and has been advised that if the Town does not bond (borrow) in order to finance construction of the new garage, we can continue to operate under the Emergency Declaration adopted in Decmeber 2019. If the Town does need to obtain financing then all facets of public bidding under General Municipal Law will apply. As suggested by our Public Adjuster in March, Archetecural Engineering and Design Associates, has created two sets of plans for the garage. One set is nearly the same square footage as the previous garage with an estimated project cost of $1.3 million. The second set of plans are for a bigger structure, 80x120 at a cost of $1.8 million. Discussion was held regarding the Town's needs as well as current financial status. Superintendent DeMars stated it would be his choice to build whichever design can be built before winter 2020. It was agreed upon by all board members that a bigger garage was needed to house all of the equiptment adaquately.
Supervisor Brown stated the our Public Adjuster has assured her that the $1.3 million building could be constructed using the anticpated $1.1 million settlement, plus $200,000 of the Town's own funds. There would be no need to obtain financing. If the Town decides to select the $1.8 million garage the Town must bond as well as begin the public bidding process for construction. Due to the time requirments, it isunlikley the garage would be built in 2020.
Councilman Jarvis—Would like to see documention regarding the R Value, doors, heating system, an insurance payment schedule, updated plans and contracts with the Engineer and General Contractor.
Councilman Hamm-Would like the project estimate to be signed by the Engineer.
Councilman Bartiss—Acknowledged the need for building the bigger garage and but also agreed that completing the project this year is important, too.
Councilman Demong—Agreed that building what could be completed this year is the best course of action.
Further disucussion was held regarding the $500,000 reimbursement promised by Assemblyman Billy Jones in December. Supervisor Brown has spoken with the NYS Ways and Means Committee. Reimbursement, before the COVID Pandemic, took approximatley 9-12 months.
RESOLUTION #33 APPROVAL OF $1.3 MILLION FOR THE CONSTRUCTION OF A NEW HIGHWAY GARAGE
On a motion by Councilman Hamm, second by Councilman Demong, BE IT RESOLVED that the Town of Franklin Town Board does hereby approve the expense of $1.3 million dollars for the construction of a new 80x80 Highway garage and BE IT FURTHER RESOLVED that in the event the Town receives the $500,000 funding from Assemblyman Jones at such time that it would be feasible to build the 80x120 $1.8 million dollar garage, the Town will do so.
Those Voting Aye:
Those Voting No: None
Those Voting Abstaining: Councilman Jarvis
Cemetery - Councilman Jarvis reported Geomatics can survey and lay out the proposed acess road for $300. Councilman Hamm stated Bruce Sawyer should be contacted regarding stone repairs. The committee will create an RFP to solict quotes to install the road. Discussion was held regarding a stone replacement costs and who absorbs those.
Recreation - Councilman Jarvis reported he has conferred with Rob Daily and has been informed a draft of the Debar unit Managment Plan should be available soon. This will help the committee make decisions on trail development and appropriate signage. The committee also reported the Town of Franklin Summer Youth Program started on 7/6. 66 participants are registered. The program is a “take home” activity bag for each week. The committee thanked Kathy Drake, Program Director, for her willingness and enthusiasm to take on this change in operation due to the COVID Pandemic.
There being no further business to discuss, meeting adjourned
Respectfully submitted, Lauren LeFebvre, Town Clerk