Town of Franklin Board Meetings
Monthly Meeting: August 9, 2017. 5:30PM
BOARD MEMBERS PRESENT:
Supervisor Art Willman, Councilman Tom Bartiss and Councilman Cliff Smalley
BOARD MEMBERS ABSENT:
Councilman Don Hamm and Councilman Pete Woodcock
OTHERS PRESENT:
Ed Martin, Karen Smalley, Cynthia Martino, Highway Superintendent Jacques DeMars, Code Officer Paul Blaine and Town Clerk Lauren LeFebvre
CALL TO ORDER
Supervisor Willman called the meeting to order at 5:30pm. The Pledge of Allegiance was recited and the Town Clerk called the roll noting a quorum present.
REVIEW/APPROVAL OF July 12, 2017 MEETING MINUTES
Minutes approved as presented. (C.Smalley-T.Bartiss m/s/p) all aye
APPROVAL OF CLAIMSThe board audited and approved payment of the following:
| General Fund | Abstract 8 | Claims 141-156 | $10,240.84 |
Highway Fund | Abstract 8 | Claims 114-133 | $20,211.65 |
Pre-Pay General | Abstract 8 | Claims 27-30 |
$1,519.45 |
(D.Hamm-T.Bartiss m/s/p) all aye
SUPERVISOR'S REPORT
Balances on hand as of July 30, 2017:
GENERAL FUND | Checking | $57,042.58 |
Savings | $82,218.77 |
Historian | $3,038.84 |
Kate MT. SRF | $39,978.48 |
Cemetery RF | $2,302.24 |
CLASS | $238,391.72 |
HIGHWAY FUND | Checking | $144,740.09 |
| Savings | $325,548.13 |
| Cap. Proj. Hwy. | $46, 876.43 |
| CLASS | $391,853.83 |
LANDFILL CLOSURE CAP RES | Checking | $4,737.34 |
| CLASS | $19,232.17 |
FIRE PROTECTION | Checking | $7,921.13 |
| CLASS | $20,742.41 |
CAP. PROJ. BLDG | CLASS | $65,734.18 |
((Bartiss-Smalley m/s/p) All Aye
HIGHWAY SUPERINTENDENT'S REPORT
Superintendent Jacques DeMars read the following report:
July 13 to Aug. 9, 2017
- Cold Brook update- still waiting on our engineer who is waiting on Army Corps of Engineers.
- Paved section of Sinkhole Rd. as per 284 agreements.
- Used Franklin County Soil and Water’s hydro-seeder on sections of: Fletcher Farm Road, Plank Rd., Leo Collins Rd., Blue Spruce Drive, and Rock Street.
- Cut shoulders on Plank Rd.
- Cut shoulders on blacktop section of Gerald Abbott Rd., then built up gravel section of same road.
- Mowed: Co. Rt. 55, Loop Rd., Norman Ridge, section of Fletcher Farm Rd.,
Cutting shoulders on Rock Street.
- Graded, raked and rolled Yamassee Lodge and Merrill roads.
- Assisted: Harrietstown, St. Armand and Brighton in hauling asphalt.
- Cut trees as necessary in roadway several times.
- Ongoing beaver problems- continuous cleaning out of many culverts
- In the absence of Councilmen Hamm and Woodcock, gas, fuel and maintenance logs given to the Town Clerk
Discussion was help regarding the Asphalt Zipper which we own jointly with the Town of Harrietstown. Harrietstown Highway Superintendent Craig Donaldson has informed the Town of Franklin that Harrietstown has requested that our Town purchase Harrietstown's portion of the zipper. Alternatives were discussed no decision was made.
RESOLUTION #32 2017 284 AGREEMENT FOR THE EXPENDITURE OF HIGHWAY MONEYS
On a motion by Councilman Bartiss, second by Councilman Smalley BE IT RESOLVED that the Town of Franklin Town Board does hereby approve the expenditure of up to $112,000 for permanent improvements commencing from the intersection of Route 3 and Alder Brook Road and continuing for a distance of approximatley .8 miles.
Those voting aye:
Supervisor Willman
Councilman Bartiss
Councilman Smalley
Those voting no: None
RESOLUTION #33 2017 APPROVAL TO HIRE CARTER PAVING AND BLACKTOPPING, PLATTSBURGH
On a motion by Councilman Smalley, second by Councilman Bartiss, BE IT RESOLVED that the Town of Franklin Town Board does hereby approve engaging the services of Carter Paving and Blacktopping, located in Plattsburgh NY, at a cost of $4,000 per day to perform the paving needed on Alder Brook Road.
Those voting aye:
Supervisor Willman
Councilman Bartiss
Councilman Smalley
Those voting no: None
RESOLUTION #33 2017 APPROVAL TO HIRE CARTER PAVING AND BLACKTOPPING, PLATTSBURGH
On a motion by Councilman Smalley, second by Councilman Bartiss, BE IT RESOLVED that the Town of Franklin Town Board does hereby approve engaging the services of Carter Paving and Blacktopping, located in Plattsburgh NY, at a cost of $4,000 per day to perform the paving needed on Alder Brook Road.
Those voting aye:
Supervisor Willman
Councilman Bartiss
Councilman Smalley
Those voting no: None
CODE OFFICER'S REPORT
Building Permits—9, Violations—1, Certifcates of Occupancy—2, Inspections—15 and Fees Collected--$2,287.00
NEW BUSINESS
A. Open Solar RFP's-The Town Clerk reported four sealed bids were received. Supervisor Willman opened bids from Monolith, Adk. Solar, Cogan Group and APEX Solar. Bids will be provided to board members and to NY SUN. NY SUN will assist the Town in reviewing the bids.
B. Lending Institutions-The board discussed interest rates for bonding, if the voters approve bonding at the Special Election on August 15.
C. Establish Work Day RE: Code Officer-The Town Clerk reported the NYS Retirement System has requested a resolution establishing the monthly hours worked by Paul Blaine, Code Enforcement Officer.
RESOLUTION NO. 34 2017: SET STANDARD WORK DAY FOR CODE ENFORCEMENT OFFICER
WHEREAS, appointed Town Codes Enforcement Officer Paul Blaine is enrolled in the New York State Retirement System
WHEREAS, after consulting with the Town Supervisor and reviewing Mr. Blaine's calendars; NOW, THEREFORE,
BE IT RESOLVED, that Codes Officer Paul Blaine spent 6 hours a day for 6.5 days per month for the Town of Franklin from the date of his appointment, May 1, 2016.
FURTHER RESOLVED, Paul Blaine does not participate in the Town’s timekeeping system but does maintain a record of activities which will be submitted with NYS Retirement System Standard Work Day and Reporting Resolution.
Those voting aye:
Supervisor Willman
Councilman Bartiss
Councilman Smalley
Those voting no: None
Those absent: Councilman Don Hamm and Councilman Pete Woodcock
D. Town Clerk Appointment-Supervisor Willman read correspondence that will appear at the end of these minutes.*
E. Budget Worshop-Possible dates for the Budget Workshop were discussed. Supervisor Willman will confer with Budget Officer Dick Meagher to coordinate this.
OLD BUSINESS - None
PUBLIC COMMENT-Cynthia Martino asked if the Town Board felt the Town could continue offering all the road work and other planned activities, purchases, etc while paying off a $700,000 bond. The upcoming budget cycle was discussed.
Respectfully submitted, Lauren LeFebvre, Town Clerk